UNICEF - National Supply Monitoring Consultant ( Open to South Sudanese Only)

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Purpose of Activity/Assignment:

UNICEF South Sudan’s Nutrition programme includes the provision of therapeutic supplies and anthropometric equipment to partners, which include Non-Government Organisation (NGOs) and Government counterparts. On receiving the supplies and equipment, the partners are responsible for onward delivery to Primary Healthcare Centres, Primary Health Care Units and Hospitals, for distribution to beneficiaries. The partners are responsible to transport, store and distribute the supplies and equipment, on receipt from UNICEF through the chain with final delivery to the beneficiary. The partners are required to have the skills, knowledge, and resources to undertake efficient warehouse and inventory management (WIM) activities. In 2021 UNICEF implemented a project to undertake monitoring and capacity building of partners WIM activities to ensure that required standards were being implemented.

The purpose of this assignment is for the Supply Monitoring Consultant to facilitate improvements of WIM activities through regular field visits to partners storage locations, to ensure quality programming of UNICEF funded Nutrition projects. During the field visits, the Consultant will assess the storage of Nutrition supplies, provide recommendations for improvements to the partners and UNICEF, undertake on-site capacity building training in WIM activities to the partner staff, and provide field reports. Repeat visits to the locations will be made to ensure that the reported recommendations have been implemented by the partners.

Scope of Work:
Support the coordination and planning of field monitoring mission plans and review previous monitoring reports
where applicable.

Undertake supply monitoring visits to partner locations to assess the storage of Nutrition supplies, to ensure
appropriate warehouse and inventory management is being implemented. A minimum of two monitoring visits
are to be undertaken every month.

During the monitoring visits, review recommendations from previous monitoring reports (where applicable) and check
if these have been implemented by partners.

Review the availability of space in the partners storage facilities, and provide technical advice on correct and
safe stacking of supplies and optimal use of available storage space.

Undertake warehouse and inventory management capacity building activities during partner visits, using training
materials. Documentary evidence to be provided that capacity building has been undertaken.

In collaboration with UNICEF Supply and Nutrition staff, identify opportunities for capacity building on warehouse and
inventory management activities to partners, with a view to improving the supply chain process to make it more
effective.

Participate in ensuring accurate and completed accounting, reporting and internal control systems on inventory are in
place and relevant records are maintained.

Support the review process relating to receipting of consignments and dispatch of supplies recorded on stock cards.

Provide reports to UNICEF Supply and Nutrition staff and partners after each monitoring visit. The reports are to
include, but not limited, details of the existing storage infrastructure, recommendations for improvements,
and evidence of capacity building undertaken.

As required, participate in warehouse and inventory management training to multiple partners in Juba.

Participate in the identification of bottlenecks and liaise with partners in resolving issues and taking corrective action.

 

Work Assignment Overview
Tasks/Milestone: Deliverables/Outputs: Timeline

Undertake monitoring visits to partner locations to assess the storage of Nutrition supplies A minimum of two monitoring visits are undertaken each month. Monthly

Capacity building to partner staff on warehouse and inventory management Undertake warehouse and inventory management capacity building activities during partner visits, using training materials. Documentary evidence to be provided that capacity building has been undertaken. Monthly

Provide technical advice and recommendations to partner and UNICEF staff to improve warehouse and inventory management in locations Technical advice and recommendations to be provided to partner and UNICEF staff after each monitoring visit. Monthly

Submission of supply monitoring reports to UNICEF Supply and Nutrition teams after every visit to partner locations The reports are to
include, but not limited, details of the existing storage infrastructure, recommendations for improvements, and evidence of capacity building undertaken. Monthly

Minimum Qualifications required: Knowledge/Expertise/Skills required:

Bachelors Degree in supply chain, procurement, logistics, business administration, or another relevant field is required.

Experience Requirements:
Minimum of six (6) years of relevant experience in warehouse and inventory management, logistics or supply chain management

Strong understanding of warehouse and inventory management

Experience of delivering training in supply chain management is desirable

Experience of coaching and mentoring in supply chain management is desirable

Experience of undertaking monitoring of supplies is desirable

Experience of working in South Sudan, with an understanding of the country, and logistical context

Experience of working in remote locations in South Sudan is desirable

Completion of secondary education and Basic University degree related to supply chain, procurement, logistics, business administration, or another relevant field is required. In lieu of a Basic University degree, six (6) years of relevant experience in warehouse and inventory management, logistics or supply chain management is accepted.

Excellent verbal and written English

All applications MUST be accompanied with both technical and Financial Proposal 

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. The candidate may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid).