II. Organizational Context

The Data Analyst works under the oversight of the Head of the Humanitarian Financing Unit (HFU) and the direct supervision of the Humanitarian Affairs Officer. The post holder supports oversight and maintenance of the data management and data analysis systems and infrastructure of the HFU. Amongst others, the HFU is responsible for analysis of overall humanitarian financing in South Sudan; acts as Technical Secretariat for the South Sudan Common Humanitarian Fund (CHF); and as the in-country focal point for the Central Emergency Response Fund (CERF).

The CHF is a country based pooled funding mechanism that supports the allocation and disbursement of donor resources to meet the most critical humanitarian needs identified in the annual Humanitarian Response Plan (HRP). The Humanitarian Coordinator is the custodian of the CHF, which improves humanitarian response by enabling efficient and rapid response to unforeseen circumstances through the following: (1) providing funds in a timely and predictable way; (2) ensuring funds are channelled to jointly agreed priorities; (3) helping to respond to both anticipated and unforeseen needs and (4) strengthening coordination and the leadership of the Humanitarian Coordinator in line with the Transformative Agenda.

The CERF is a global pooled funding mechanism that supports rapid response and underfunded emergencies around the world. Working in liaison with the New York based CERF Secretariat, the HFU supports and facilitates all in-country processes related to the Fund cycle, including allocations and reporting.

III. Key functions / related activities

Optimize HFU data management systems and enable access to the most accurate data for informing and guiding CHF processes and the project management cycle, as well as other processes related to humanitarian financing (e.g. CERF, HRP):

• Reorganize HFU shared drive and establish operational protocols to facilitate storage and archiving of documents.

• Develop a cloud sharing arrangement and establish operational protocols to remotely access documents.

• In liaison with the Communications and Information Management Unit, revisit and regularly update content of the CHF section of the OCHA website.

• Manage the CHF email folders according to the established protocol.

Design and establish data analysis tools to facilitate the interpretation of CHF data and support CHF decision making using appropriate statistical models:

• Develop tools for data extraction from the CHF Grant Management System and other existing databases used by the HFU for producing data and analysis on humanitarian financing. This includes the Financial Tracking System (FTS), the Online Project System (OPS) and the Multi-Partner Trust Fund (MPTF) databases.

• Design tools to facilitate the interpretation and the analysis of data using statistical techniques.

• Establish systems and protocols to systematize the production and dissemination of relevant products for various stakeholders and decision makers.

Oversee and maintain other data sets and data management tools of the CHF TS:

• Manage and compile data related to donor contributions (donor deposits, dates, amounts and so on);

• Manage and compile data related to the allocation of funds to CHF (projects funded, period, cluster, partner, amount, geographical location and so on);

• Manage and compile data related to the revision of funding allocations (budget realignments, changes to approved implementation periods, and so on);

• Manage and compile data related to reporting schedules and actual reporting (projects, partners, due dates, type of report and so on);

• Provide information and analysis about the CHF project portfolio to meet the needs of the CHF TS and other stakeholders.

Manage Electronic Records related to the financing of the Humanitarian Response Plan (HRP):

• Organize, aggregate and extract information from OPS (on line project system) to support analysis and preparation of the Humanitarian Response Plan (HRP), including interim updates

• Act as HFU focal point for records, management, archiving and disposition as per UNOCHA rules and regulations on records management.

IV. Impact of Results

Improved information management and analysis in relation to the oversight and management of the financial aspects of the Humanitarian Response Plan, including resource mobilization and planning. Improved oversight, management and decision making in relation to the attainment of the overarching objectives of the CHF and CERF.  

V. Recruitment Qualifications

Education:

A Master’s degree in information science, statistics or related studies or a Bachelor’s degree with 2 years of experience in the same field in lieu;

Experience:

• Up to two years of progressively responsible experience in data analysis, database development and management.

• Proficiency in statistical analysis software e.g SPSS

• Proficiency in exploratory data analysis and data validation techniques

• Mastery of MS Access and advanced Excel skills

• Experience in data mining, processing, visualizations, interpretations and dissemination.

• Proven skills in data visualization programs e.g Tableau and SAS.

• Hands on experience on maintenance of cloud sharing and storage software e.g ibackup, idrive and dropbox.

Language Requirements:

Fluency in English is required

V. United Nations core values and competencies

Core values

Integrity: demonstrates the values of the United Nations in daily activities and behaviours.  Acts without consideration of personal gain.  Resists undue political pressure in decision-making.  Does not abuse power or authority.  Stands by decisions that are in the Organization’s interest, even if they are unpopular.  Takes prompt action in cases of unprofessional or unethical behaviour.

Professionalism: Shows pride in work and in achievements.  Demonstrates professional competence and mastery of subject matter.  Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.  Is motivated by professional rather than personal concerns.  Shows persistence when face with difficult problems or challenges.  Remains calm in stressful situations.

Respect for diversity: works effectively with people from all backgrounds.  Treats all people with dignity and respect.  Treats men and women equally.  Shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision-making.  Examines own biases and behaviours to avoid stereotypical response.  Does not discriminate against any individual or group.

Core competencies

Communication: speaks and writes clearly and effectively.  Listens to others, correctly interprets messages from others and responds appropriately.  Asks questions to clarify, and exhibits interest in having two-way communication.  Tailors language, tone, style and format to match the audience.  Demonstrates openness in sharing information and keeping people informed.

Teamwork: works collaboratively with colleagues to achieve organizational goals.  Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.  Places team agenda before personal agenda.  Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.  Shares credit for team accomplishments and accept joint responsibility for team shortcomings.

Panning & organizing: develops clear goals that are consistent with agreed strategies.  Identifies priority activities and assignments; adjusts priorities as requires.  Allocates appropriate amount of time and resources for completing work.  Foresees risks and allows for contingencies when planning.  Monitors and adjusts plans and actions as necessary.  Uses time efficiently.

Accountability: takes ownership of all responsibilities and honours commitments.  Delivers outputs for which one has responsibility within prescribed time, cost and quality standards.  Operates in compliance with organizational regulations and rules.  Supports subordinates, provides oversight and takes responsibility for delegated assignments.  Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client orientation: considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.  Establishes and maintains productive partnerships with clients by gaining their trust and respect.  Identifies clients’ needs and matches them to appropriate solutions.  Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.  Keep clients informed of progress or setbacks in projects.  Meets timeline for delivery of products or service to client.

Continuous learning: keeps abreast of new developments in own occupation/profession.  Actively seeks to develop oneself professionally and personally.  Contributes to the learning of colleagues and subordinates.  Shows willingness to learn from others.  Seeks feedback to learn and improve.