FAO - Logistics Associate, Juba.

Food and Agriculture Organization of the United Nations

Vacancy Announcement No: FAO/33/2017

                                                                         Issued on: 28 November 2017

                                                                                                Deadline For Application: 15 – December  2017

Position Title:

(1 position)

Logistics Associate.

Grade Level:

SB3

CONTRACT TYPE:

National Personnel Project (NPP)

Duty Station: Juba.  

Organizational Unit:

FAO Representation in South Sudan (FRSSD)

Duration: 3 MONTHS Extendable.

Eligible Candidates:

 South Sudanese only

Anticipated start date: Immediately

Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station. This incumbent will be hired as a National Project Personnel (NPP) for a minimum period of two (2) to twelve (12) months and extension of contract is subject to extension of the mandate and availability of funds. Staff members are subject to the authority of the FAO Representative and to assignment by him/her; in this context staff are expected to periodically move to a new location in accordance with established rules and procedures.

Responsibilities & Tasks:

Within delegated authority, the Logistics & Transport Assistant  will be responsible for the following tasks

1. Fleet management:

The Transport Coordinator is responsible for all the Drivers in the FAO South Sudan Office and the fleet management. He/she ensures the safety, technical soundness and comfort of the vehicle(s) assigned. The incumbent works under the general supervision of the Director of the FAO South Sudan Office and the direct supervision of the Logistics Officer and performs the following duties:

• Ensures that all FAO vehicles are well equipped (communication equipment, tool boxes, etc.);
• Coordinates the movements and activities of the Drivers;
• Oversees and ensures proper maintenance and management of vehicles and drivers e.g. repair, maintenance,

monthly mileage check, usage purposes as well as licenses and insurance coverage;

• Follows-up of accidents/incidents with the police, informing insurance company, prepares and sends all relevant

documents;

• Certifies that all the vehicle logbooks are properly recorded by the drivers and monitors fuel consumption;
• Plans the mechanical work and organizes the maintenance planning report;
• Prepares ITAs for drivers going on field mission;
• Carries out cargo bookings through UNHAS when sending spare parts to the field, organizes the spare parts stock in Juba and subsequently supplies the field offices;
• Provides a weekly roster for drivers, schedules vehicles/drivers on a daily basis and plans for upcoming field missions;
• Produces a monthly vehicle costs report for review by the Logistics Officer;
• Performs other related duties as required.

1. Inventory management

Under the direct supervision of the Logistics Officer, the National Logistics Associate is responsible for Logistics support, planning, coordinating and implementing logistics activities for a FAO Offices/Representation. Specifically, the incumbent will:

• Provide  logistic support  for the receipt and distribution of agricultural, livestock and fisheries inputs and other assets procured under various FAO projects/program in South Sudan
• Be in charge of transportation of goods to the field offices by air, road, and river and supervise the store keepers work
• Ensure that logistic activities are carried out in time to support field project activities
• Prepare goods transportation plans and submitted to the Logistics Officer
• Prepare and updating the daily tracking report for Juba and other hubs and submit them to Log officer in weekly base.
• Review weekly warehouse update reports in Juba and in Field offices level
• Ensure services and maintenance of generator both in Juba and fields locations
• Produce monthly fuel report for the generators in Juba and field offices and report the anomalies to the Logistics Officer.
• Undertake data entry of warehouse documents to record electronically the stock levels and movement of goods into and out of the warehouse utilizing FAO systems as required.
• Ensure signed waybills are received from consignees.
• Monitor the fuel consumption on monthly bases and reported to the Logistics Officer
• Ensure that filling system in Logistics Unit is properly arranged

Qualification Requirements

Education:

Completed secondary education (high school diploma or equivalent). Be in Possession of valid driver’s license.

Work Experience:

At least five (3) years of progressively responsible experience in Logistics and motor vehicle transport operations management is required. Experience in Logistics, transport planning and spare parts management is desirable. Experience within the context of a humanitarian relief, military, emergency management, peacekeeping or disaster relief operations is an advantage.

Languages:

Good knowledge of the local language(s) (level B). Fair knowledge (level A) of the FAO official language used at the duty station (English, French, Arabic or Spanish) is required.

Knowledge and Skills:

1. Demonstrates ability to manage diverse transport operations; ability to review alternative options and select most effective and cost efficient mode of transport;
2. ability to provide leadership; knowledge of policies and guidelines pertaining to transport operations and related matters; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
3. Knowledge in mechanics/auto repairs would be an advantage.
4. High level class driving experience including a good knowledge of the country/region;
5. Good communication skills.
6. Capable of working under pressure in a multitasking position.
7. Ability to work in a multicultural environment.
8. Good experience in the usage of computers and office software packages (MS Word, Excel, etc.);

Interpersonal Communication Skills:

The Transport Coordinator speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.