FAO - Project Assistant Abyei

	Food and Agriculture Organization of the United Nations
	Vacancy Announcement No: FAO/16/2017. Kindly those who applied should NOT Re - apply for this position.
Issued on: 13th November 2017 POSITION TITLE: Project Assistant (Re – Advertisement) Closing date: 22 November 2017
CONTRACT TYPE:			National Personnel Project (NPP)	Duty Station:  abyei
Organizational Unit:			FAO-SOUTH SUDAN	Duration: 6 Months WITH POSSIBILITY OF EXTENSION
Eligible Candidates:		South sudanesse only		Anticipated start date: Immediately

GENERAL DESCRIPTION OF TASKS AND OBJECTIVES TO BE ACHIEVED

Under the overall supervision of the FAO Representative in South Sudan and direct supervision of the Area Coordinator in Abyei and Senior Project Manager in Juba and in support of the Deputy FAO Representative, the incumbent will contribute to the implementation of the project.

The National Project Assistant Admin will carry out the following duties:

1. Administrative and liaison support
1. Provide general administrative support to facilitate project activities and effective project implementation;
2. Liaise with the Administrative/Finance, Logistics, Procurement and Operations Units on a timely basis on relative issues relating to project implementation;

1. Travel and training coordination

• Coordinate and arrange travel – national and international – in support of project activities including preparing travel authorizations, processes requests for visas, ID cards, accommodation booking, transportation requests and other arrangements (maintaining electronic copies, and establishing a database record for the project);
• Coordinate all logistical and procurement aspects for workshops, trainings and events including preparing the purchase request for venue hire and technical clearance, stationary and visibility item requests, vehicle requests, attendance sheet and DSA/DFA advance requests (will establish a database for the project of all trainings conducted);
• Prepare applicable internal documents for operational advances (request and liquidations) and mission claims in respect to project travel and activities, and closely follows-up with the respective units;

1. Project planning, monitoring and implementation  

• Support the Area Coordinator or Senior Project Manager in organizing and conducting required meetings with stakeholders and planning exercises for the project;

1. Performs other related duties as required.

Minimum Requirements

• University degree in business administration, finance or human resource management;
• Two years of relevant experience working in a similar position;
• Working knowledge of English;
• Intermediate skills and competency in the use of MS Word, MS Excel, MS Access, MS Office Project, MS Visio, MS PowerPoint computer packages, as well as with statistical software;
• Proven experience with UN regulations and procedures will be an added advantage.

Languages:

• Working knowledge of English.

Knowledge and Skills:

• Thorough knowledge of the Organization's administrative and HR policies, procedures and practices;
• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps;
• Ability to interpret and apply administrative and staff rules;
• Demonstrated ability to liaise with multiple UN, NGO, governmental, and media agencies;
• Ability to plan, organize, implement and report on work.

Interpersonal Communication Skills:

• Demonstrates openness in sharing information and keeping clients and colleagues informed;
• Speaks and writes clearly and effectively in English.

TO APPLY:

Send your application to:

Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/16/2017 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available http://www.fao.org/employment/irecruitment-access/en/. E-mail is the preferred means of receipt and the application should be sent to This email address is being protected from spambots. You need JavaScript enabled to view it.

 Alternatively the Applications can be dropped at FAO South Sudan Office in UN House, clearly marked with the VA Number

Applications must be received by the deadline.  Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.

This post is open to South Sudanese nationals ONLY

FAO IS A NON-SMOKING ENVIRONMENT